UoL: Ζητείται Executive Assistant to the Rector

UoL: Ζητείται Executive Assistant to the Rector – Λευκωσία/ Λεμεσός

The University of Limassol, the proud successor of Cyprus International Institute of Management (CIIM), an innovative business school in Cyprus, and an equal opportunity employer, invites applications for the position of the Executive Assistant to the Rector.

Location: University headquarters (Nicosia, for at least the first 3 years, Limassol thereafter)

Salary: Competitive based on qualifications & experience

Job purpose: To provide administrative support to the Rector

The Executive Assistant to the Rector assists the Rector in carrying out his duties as Head of the University and is responsible for providing extensive administrative and secretarial support. The Executive Assistant provides confidential, professional and knowledgeable service to support the effective running of the Rector’s Office. As well as chairing the Senate, the Rector chairs many of the University’s committees, working closely with the Senior Officers, including the President, the Vice-Rectors and the Director of Administration and Finance. As such, the Executive Assistant to the Rector will be engaging with the Deans, the faculty, alumni, senior external figures, students, and staff.

Main duties and responsibilities

Manages the Rector’s office.
Provides administrative and technical assistance on a wide range of special projects as assigned by the Rector.
Makes high-level contacts of a sensitive nature regarding routine & non-routine issues internally and externally requiring a high degree of discretion and diplomacy and time sensitivity.
Services meetings of the Governing Bodies, including drafting agendas, circulating papers
Manages the Rector’s calendar, organising appointments for meetings, events and conferences, responding to invitations.
Functions as a gatekeeper to ensure prioritization of the Rector’s time by managing the Rector’s task list and follows up on activities to assure timely completion of projects.
Makes domestic and foreign travel arrangements, prepares itineraries and compiles travel vouchers, maintains relevant travel records, and deals with expenses.
Develops and manages a database of contacts, initiatives and assignments. Records minutes or notes of meetings as required.
Other tasks relevant to the core responsibilities and duties of this position, as assigned by the Rector

Required qualifications and experience

An undergraduate degree from a recognized institution in a related area. Master degree, especially MBA, an advantage.
Proficient/native-like knowledge of English and Greek.
Excellent written and oral communication skills.
Experience of university or academic administration. Experience in a similar role will be an advantage.
Excellent management skills, strong attention to detail, and ability to multi-task with demanding timeframes.
High quality customer service orientation, and strong interpersonal skills to communicate effectively with all levels of staff both verbally and in writing.
Ability to work independently and as a team member.
Ability to use and maintain high-level discretion and confidentiality.
Ability to work with sensitivity in various cultural contexts.
Advanced technical and computer skills to support administrative functions including MS Office Suite with an emphasis on PowerPoint, spreadsheets, Excel and database skills, electronic calendar management, as well as various videoconferencing and email applications and preparedness to learn new applications as required.

Applications:

Please submit your CV to hr@uol.ac.cy with the email subject: “Executive Assistant to the Rector – anergosjobs.com”. The review of applications will continue until the position is filled. Only successful candidates will be contacted.

All applications will be treated with the utmost confidentiality. CVs and personal data will be securely stored and used solely for employment purposes

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